Vacation Email Triage
Email management is something that I have a passion for! For me it is a sink or swim kind of a thing and as I get ready to take holidays I often focus on the dreaded return back to reality with hundreds and hundreds of email that I need to catch up on.
As you all know I use ClearContext’s Outlook Addon to help me manage my email… and below you will find a snippet of an article and a link to help with the management of vacation email. If you don’t use ClearContext I would encourage you to take a look while you are there… they have a free version that you can download to give it a try. Once you’ve gone ClearContext you won’t go back… at least I never did!
“Here are some tips to help you cope with an avalanche of email after a vacation:
Use ClearContext’s AutoAssign rules to quickly categorize and file messages. We all receive informational messages from the usual suspects; email that we like to review such as newsletters and company updates, but is not time sensitive. Upon your return, create some rules to quickly file newsletters, bulk mail, non-critical corporate updates, etc.. Put them out of the way and review at your leisure after you’ve had the chance to catch up on your important email.
Delete or file unimportant messages. After you’ve cleared out the informational emails, use ClearContext’s Prioritized view to see your email listed in priority order. Utilizing CC’s default scoring parameters, the gray messages at the bottom of your Inbox can almost certainly be deleted with little or no review – all of these emails are from unknown senders, are not addressed directly to you, and are likely spam. If you’re worried about bulk deleting, move them to a review file for consumption after you’ve had the chance to…”
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